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How to assign a delegate to a NAIT number

Use this step-by-step guide to assign a registered or unregistered delegate to your NAIT number.

If the person you're assigning as a delegate is already registered in NAIT, you can assign them to your NAIT number.

If the person you are assigning as a delegate is not yet registered in NAIT, you can register the user on their behalf and assign them to your NAIT number. You will need to know their name, date of birth and contact information.

Assign a registered user as a delegate

  1. 1 Select the NAIT number that you want to add the delegate to.
  2. 2 Select NAIT number details in the left-hand column, and then select + add new.
  3. 3 Enter two or more pieces of information to locate the person you want to assign as a PICA delegate and select search. They will only be found if they have already registered with NAIT. Select Assign next to the correct person.
  4. 4 If the delegation is for a specific period of time, you can enter an end date in the delegation expiry box. You can also select whether or not you would like this delegate to receive action required movement notification emails for the NAIT number.
  5. 5 Select Continue to assign this PICA delegate.

Register and assign a user as a delegate

You must only register a delegate user that has authorised you to register them on their behalf.

  1. 1 Select Register user on your PICA homepage.
  2. 2 Select the account role: Delegate – Will have access to your contact information as well as your animal, movement, and location details. Limited Delegations – Will not have access to your contact information.
  3. 3 Enter a username and password for the person you are registering, they will be prompted to update their password when they log on
  4. 4 Provide the delegates name, date of birth and contact information.
  5. 5 Select the NAIT number(s) you would like them to have access to.
  6. 6 Select Register.

Adding and removing delegates in NAIT

2:41

Read transcript for this video
In this guide, we will go through adding and removing delegates in the NAIT system.

While the Person in Charge of Animals (or PICA) is legally responsible for meeting their NAIT obligations, they may choose to assign 1 or more persons as a delegate to assist them with using NAIT.

Delegates are registered with their own logins in the NAIT system and are assigned to a NAIT number for which they are delegated to perform actions on behalf of the PICA. It’s important that all delegates are registered and assigned correctly, so if they need to call our Support Centre for help, they’re authorised to discuss the NAIT number.

Starting on the NAIT home screen, select Manage NAIT activities to the right of your NAIT number, and choose View and update NAIT number registration details. From here, 1 of the sections up the top is Delegates. Choose Add new. You’ll be required to provide at least 2 pieces of information about the delegate. We’ll use their surname and their residential road address. Once you press Search, the system will show you all the delegates that meet those search criteria. When you see your delegate’s name, choose Assign. There are a few details you can update such as displaying your delegate’s name when people search for you, or if you want them to receive email notifications about the NAIT number. You can also choose to set an expiry date for their delegation on the NAIT number.

Once you’re happy with the details, you can press Continue. The system will show you a green box if the details were saved successfully.

Should you ever need to remove a delegate from your NAIT number, on the same place under your NAIT number details section, you can see the word Remove in blue to the right. Select this and confirm that you wish to remove the delegate. You’ll be able to see that you no longer have that delegate assigned. After that, you’re good to go.

Please remember — the responsibilities of meeting NAIT obligations remain with the PICA even if there are delegates assigned. All information that is provided to the NAIT system must be accurate at the time it’s provided, and kept up to date. Thank you for supporting traceability and disease management in New Zealand.